First BOD Meeting

Meeting Details

Meeting Date 19 Jul 2024
Meeting Time 19:00:00
Location Arkey Hall , Prabhat Road
Meeting Type BOD
Meeting Topic First BOD Meeting
Meeting Agenda Avenue wise reporting of projects by various avenue directors and chairmen of various committees.
Chief Guest
Club Members Present 14
Minutes of Meeting Minutes of the First meeting of Board of Directors, Chairpersons, invitees. Date: Friday, 19th July, 2024, 7.00 pm at Arkey Hall, Prabhat Road. Following members were present for the meeting. Board of Directors 19-07-2024 Invitees 19-07-2024 Rtn Bharati Dole P Rtn Abhishek Jadhav Rtn Alka Kamble P Rtn Sneha Bhave Rtn Sachin Joglekar P Rtn Achyut Gokhale P Rtn Ashok Gadgil P Ann Anjali Gadgil Rtn Anand Nawathe P Rtn Anjali Ravetkar P Rtn Smita Jog Spouse Ashok Kamble P Rtn Sanjeev Chaudhary Rtn V S Rao P Rtn Rujuta Desai P Rtn Shilpa Naik Rtn Sandeep Tapaswi Rtn Gurunath Palekar Rtn Sharad Dole P Rtn Madhuri Gokhale Rtn Shobha Rao P Ann Pratima Durugkar P Rtn Vrinda Walimbe P Rtn Shekhar Yardi Rtn Aniruddha Inamdar P Rtn Shirish Kshirsagar Rtn Pradeep Wagh Ann Shobhana Date Rtn Nitin Naik Rtn Shrikant Date Rtn Mrinal Nerlekar Rtn Ujjwal Marathe P Following business was transacted in the meeting. 1. President Bharati Dole welcomed all the attendees. President thanked all for the cooperation extended for installation. She also briefed about donation of frames for glasses for warkaris, Doctors and CA day greetings and felicitation of Dr Adkar on Doctors’ Day. 2. Minutes of Joint BOD were proposed for approval by Secretary Sachin Joglekar & approved by BOD. 3. Club trainer Rtn Ujwal Marathe shared feedback from members to start the weekly meeting at 7.30 pm instead of 7.15 pm. 4. Director Club Admin: Rtn Rujuta Desai ➢ Attendance has been in the range of 40 to 45. ➢ Fellowship is being appreciated by all members ➢ Programs for next month have been finalised ➢ Ekankika: Rtn Achut Gokhale informed that Ekankika competition will be held from 14th to 20th October. So far 16 clubs have confirmed participation & more follow ups are being done by members. Mr. Dheeraj Joshi has agreed to be judge for the competition. Other judges are being finalised. ➢ Club Ekankika: Preparation is going on ➢ Donation by Ann Meena Inamdar for Apte Muk badhir school was appreciated ➢ Birthday /Anniversary celebration for July – August will be held at Rtn Vijay Gokhale’s place on 18th August. ➢ Membership: Rtn Sandeep Tapaswi is designing a Google form which will be circulated soon. 5. Director Community Service Medical: Rtn Shobha Rao ➢ RCC to be held for 16 Asha workers ➢ Cherry Blossom Project: Madhyamik School 300 & Muktangan school 700. ➢ Board approved budget of Rs. 7000 for pamphlet printing. ➢ Board approved budget of Rs.15000 for providing BP monitor & oximeter to Asha workers 6. Director Community Service Non-Medical: Rtn Vrinda Walimbe ➢ Need to explore more initiatives/projects than food supply for Sarthak Seva Sangh ➢ Budget of Rs. 10850.00 was approved by board for pipeline at Aai che Ban. ➢ Drip irrigation project to be explored at same place by Spouse Ashok Kamble. ➢ Chatrachhaya district project is getting implemented. Board decided not to put RCPS name sticker on the umbrella. Rs. 9999.00 budget approved by BOD for this project. ➢ Mental health awareness project is being planned for Madhyamik Vidyalay. ➢ Cancer prevention trees project to be explored 7. Director Youth Service: Rtn Alka Kamble ➢ Kargil Vijay Diwas preparation is complete. Budget of Rs. 5500.00 for mementos & miscellaneous expenses approved by the board. 8. Director Public Image: Rtn Sharad Dole ➢ Installation newspaper coverage was appreciated. 9. Sgt At Arms: Rtn Anand Nawathe ➢ It was decided to take inventory/stock in VSS hall cupboards after hall renovation is complete. ➢ New sound system to be explored with VSS on expense sharing basis. Rtn Anand & Rtn Sharad volunteered for the same. 10. Literacy Chairperson: Rtn Anjali Ravetkar ➢ 110 Apps for 10th standard students were given. (Yavat 50, Madhyamik School 10, Muktainagar school 50). Board approved budget of Rs. 7150.00 (Rs. 65 per app) for the same. 11. Other points discussed/approved ➢ Calendar for board meetings to be prepared by Rtn Sachin Joglekar giving priority to Thursday as day for the meeting. ➢ Hosted BOD was discussed. It was decided to have 3 hosted BODs this year (other than Joint BOD). Other BODs will be combination of online & face to face meetings. ➢ President Bharati requested all directors to report Planned budget Vs Actual spend before taking approvals for the project. This will ensure that we will be within budget for this year. ➢ Rtn Vrinda suggested to send every project report to gml mail id. ➢ It was decided that club meeting will not be held on 5th August Regards, Sachin Joglekar Secretary